AVYSA Constitution
  1. This Association shall be known as Alberni Valley Youth Soccer Association.
  2. The purpose of the Association shall be to foster, develop and govern the game of Soccer among all boys and girls living within Alberni Valley and surrounding area, British Columbia.
  3. The Alberni Valley Youth Soccer Association Is affiliated with the British Columbia Soccer Association and is subject to the rules and regulations of that body.
Part I – Definition of Terms
1.      Whenever they appear in these laws:
a)     The word “Association” shall mean Alberni Valley Youth Soccer Association.
b)     The letters B.C.S.A. shall mean British Columbia Soccer Association.
c)      The word “Board” shall mean the Board of Directors of the Association.
d)     An “affiliated team” shall mean a youth team from the Alberni Valley and surrounding area, British Columbia, recognized in accordance with the team affiliation and player registration rules of B.C.S.A.
e)     A “club” shall mean an association of persons combined together for the purpose of forming affiliated teams.  A club must have at least four affiliated teams to be recognized as a club by the Association.
f)       A “motion” shall mean a formal proposal made verbally before the Association at a meeting.
g)     A “resolution” shall mean a formal proposal made in writing and received by the secretary of the Association 30 days prior to a meeting of the Association.
h)     Interpretation of the Association Bylaws, Regulations, or of any other Association matter not provided herein shall be referred to the Board whose decision shall be binding on all parties.
Part II – Membership
2.      Membership of the Association shall comprise the under noted:
a)     Active members - open to those adults, parents and/or guardians who are actively participating in the purposes of the Association through their association with an affiliated team.
b)     Voting members – open to coaches or managers of affiliated teams including present members of the Board.
c)      Honorary members – open to those individuals who in the opinion of the Directors have a worthy contribution to make to the Association.
d)     Playing members – open to members of an affiliated team.
3.      Every member shall uphold the Constitution and comply with the Laws.
4.      A member shall cease to be a member upon completion of his or her association with an affiliated team or through being expelled.
Part III – Meetings of the Members
5.      The Annual General Meeting of the Association and its members shall be held on or before the first day of June.
6.      The Board may when they think fit convene a general meeting.
7.      A special general meeting shall be called with in 15 days when written notice is received by the secretary from a majority of Board Members.
8.      Notice of a Special meeting of the Association shall specify the place, day, and hour of the meeting and general purpose of the meeting.  This notice shall be given to each Board Member in writing by the secretary of the Board 10 days prior to the meeting.
Part IV – Proceedings at Board Meetings
9.      A quorum is 30% of the voting entitlement of the Association and if a quorum is not present within thirty minutes of the specified time the meeting stands adjourned.  No business shall be conducted without a quorum.  The meeting shall be reconvened by the Board.
10.  Business:
a)     The following business shall be conducted at a General Meeting of the Association:
(i)  Adoption of the rules of order;
(ii)  Recognition of voting entitlement;
(iii) Consideration of the purpose or purposes for calling the meeting of the Board.
b)     The following business shall be conducted at a Special General Meeting of the Association:
(i)  Adoption of the rules of order;
(ii)  Recognition of voting entitlement;
(iii) Consideration of the purpose or purposes for calling the meeting of the Board.
c)      The following business shall be conducted at a Annual General Meeting of the Association:
(i)  Adoption of the rules of order;
(ii)  Recognition of voting entitlement;
(iii) The reading of the minutes of the last annual general meeting of the Association;
(iv) The consideration of the Financial statements;
(v) The report of the Directors;
(vi) Unfinished Business from the last annual general meeting;
(vii) The election of Directors;
(viii) Amendments to the Association Constitution in the form of a resolution;
(ix) The other business that, under these bylaws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting.
11.  The Chairperson of the Association, the Vice-Chairperson or in the absence of both, one of the Directors present, shall preside as Chairperson of a meeting of the Association.  If at a meeting of the Association there is no Chairperson, no Vice-Chairperson, or other Directors present, or none of these are willing to chair the meeting then the members shall elect a Chairperson.
12.  Each affiliated team is entitled to one vote.  Voting entitlement shall be recognized when a voting member or his proxy presents himself to the secretary.
13.  Voting by proxy is permitted and the proxy shall be in writing from a voting member designating the person who shall receive the voting entitlement.
14.  No member of the Board shall vote on any matter directly affecting themselves, or any team in which they are holding office.
15.  The Chairperson is not entitled to vote unless there is an equality of votes in which case the Chairperson shall vote.
16.  At the discretion of the Board, voting shall be by a show of hands or by ballot.
17.  Changes to this Constitution may be made at an Annual General Meeting of the Association, upon an affirmative vote of 75% of those voting members present or represented by proxy.  Notice of resolution of changes to the Constitution must be made in writing to the Secretary not later than March 31 of each year and the Secretary shall give notice of the proposed changes when notice of the Annual General Meeting is given.
Part V – Officers
    18.  The Board may exercise all the powers and do all the acts and things that the Association may exercise and do, and which are not by these bylaws or by        statute or other wise lawfully directed or required to be exercised or done by the Association at a meeting of the Association, but subject nevertheless to:
a)     All laws affecting the Association;
b)     These bylaws; and
c)      Rules, not being inconsistent with these bylaws, which are made from time to time and by the Association in a meeting of the Association.
19.  No rule, made by the Association in a meeting of the Association, invalidates a prior act of the Board that would have been valid if that rule had not been made.
20.  The Chairperson, Vice-Chairperson, Secretary, Treasurer and nine other persons shall form the Executive of the Association.
a)     Each Alberni Valley team shall nominate at least one member of their club to serve on the District Board at each Annual General Meeting.
21.  The Board shall be elected for a term of two years as follows:
(i)     In odd calendar years, six Directors shall be elected, and
(ii)    In even calendar years, six Directors shall be elected.
22.  Procedures for election of Directors and appointment of a Chairperson, Vice-Chairperson, Secretary, and Treasurer from the elected Directors shall be specified by the Board.
23.  An election of a Director may be made by acclamation.
24.  The Board by, at any time and from time to time appoint a member as a Director to fill a vacancy in the Directors.  A Director so appointed holds office only until the conclusion of the next following Annual General Meeting of the Association but is eligible for re-election at that meeting for the remainder of the Directors term.
25.  If a Director resigns hid office or otherwise ceases to hold office, the Board shall appoint a member to take the place of the former Director.
26.  The members may by resolution remove a Director before the expiration of his or her term of office and may elect a successor to complete the term of office.  The resolution must be accompanied with a statement of the reason for removal.
Part VI  -  Proceedings of Officers
27.  The Board may meet together at the places they think fit to dispatch business, adjourn and other wise regulate their meetings and proceedings, as they see fit.
28.  A majority of the Directors may at any time, and the secretary, on request of the Directors, shall, convene a meeting of the Directors of the Association.
29.  The quorum necessary to transact business of the Board shall be a majority of the Directors then in office.
30.  The Chairperson shall chair all meetings of the Board, but if at a meeting the Chairperson is not present within 30 minutes after time appointed for holding the meeting, the Vice-Chairperson shall act a s Chairperson; if neither of these are present the Directors present may choose one of their number to be Chairperson at that meeting.
31.  Questions arising at a meeting of the Board shall be decided by a majority of votes.  The Chairperson shall only vote in the case of an equality of votes.
32.  The Directors may delegate any, but not all of their powers to committees consisting of a Director, Directors, or members as they think fit.
Part VII  -  Duties of Officers
33.  The Chairperson shall preside at all meetings of the Association and of the Board.  The Chairperson is the Chief Executive Officer of the Association and shall supervise the other Officers in the execution of their duties.
34.  The Vice-Chairperson shall carry out the duties of the Chairperson during his absence.
35.  The Secretary shall: 
a)     Conduct the correspondence of the Association;
b)     Issue notice of meetings of the Association and Board;
c)      Keep minutes of all meetings of the Association and Board;
d)     Have custody of all records and documents of the Association except those required to be kept by the Treasurer;
e)     Maintain the register of voting members.
36.  The Treasurer shall:
a)     Keep the financial records, including books of account;
b)     Render financial statements to the members and Board;
c)      Handle remuneration of referees.
Part IX  -  Bylaws
37.  On being admitted to membership, each member is entitled to receive upon request without charge, a copy of the Constitution and Bylaws of the Association. 
38.  These Bylaws shall not be altered or added to except by resolution as defined in these Bylaws.
Part X  -  Policies and Procedures
39.  Policies and Procedures determined by the Board, in accordance with meeting protocol, (Roberts Rules of Order), shall be kept up-to-date in a Policies and Procedures Handbook.
40.  These Policies and Procedures shall be upheld by all members of the Association.  Failure to do so may risk dismissal from the Association. 
Part XI  -  Dissolutionment
41.  Upon Dissolution of the Association, the assets which remain after payment of all charges and expenses which are properly incurred in winding up, shall be assigned and distributed to such organizations as may be involved in the game of soccer, or to such charitable organization or organizations as may be determined by the members of the Association at the time of Dissolution.  This provision is unalterable.

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